Library - Sharing materials on Teams / LMS

Sharing materials on Teams / LMS

Lecturers at BUas can share parts of materials (book chapters, journals, images) via Teams and/or LMS with students if the use of these materials complies with the ‘Easy access-regeling HBO’ (Easy access agreement Universities of applied sciences). 

This agreement was made in 2021 between Vereniging Hogescholen (The Netherlands Association of Universities of Applied Sciences) en UVO (joint organization of publishers). The agreement allows lecturers to use and share materials with students without having to ask permission from the copyright owner. BUas pays a yearly sum to UvO for taking part in this agreement.

The guidelines of the ‘Easy access-regeling HBO’ are:

Books, journals, reports

Lectures can use up to and including 50 pages from a book, journal, report etc., on condition that this is no more than 25% of the whole, original publication. For example: From a book that has 200 pages, you can share 50 pages (25%) of the book with your students.
Make sure to always cite the original source!

Linking to materials that have been published with an open access license (such as a creative commons agreement) or that have been made available by BUas library (such as eBooks or online articles) is also allowed. Linking is free and doesn't require permission if you link to sources that have been legally put online! You can for example link to thousands of articles and E-books from the online collection of the library. These are accessible to students and employees of BUAS, both within the institute and outside (at home, for example).

If you want to use more than 50 pages / 25% of a publication, then please contact the Copyright Information Point for advice (cip@buas.nl) as permission might have to be asked of the copyright owner. 

Images, pictures, graphs

Lecturers can use up to and including 50 images in a presentation (PowerPoint, Prezi etc.) with a maximum of 25 images from one publication (for example no more than 25 images from one book) and you can use only a limited number of images (no more than 10) from the same maker/designer. If you want to use more images, please contact the Copyright Information Point for advice (cip@buas.nl) And make sure to cite the source of every image! For example, by adding number to the images and including an extra slide to your presentation with the citation information of these images.

Please note:

  • These guidelines are only valid in a BUas setting, i.e., the BUas MS Teams environment, the BUas LMS and paper student readers sold via BUas.
  • You can share the materials with all the students that are registered in your course. 

For more information, see the infographic Easy Access Agreement (HBO).

FAQ

Is there a compact overview about using materials on Teams / LMS?

Yes, the CIP has made an infographic with all the important things you should know about publishing materials on Teams / LMS, intranet of internet.

The CIP has also created an infographic on how you could use text materials on Teams / LMS.

Is there any difference, in terms of copyright protection, between posting material on the ‘open’ internet and limited-access networks like intranet or Teams / LMS ?

No, it does not matter where you publish information, it will always be subject to copyright protection. There is no difference between posting an item on Teams / LMS or posting it on the ‘open’ or ‘regular’ internet. Placing material on either network required permission from the copyright holder. The copyright holder (or holders) are the only parties who is/are allowed to make decisions, according to copyright law, as regards publishing and reproducing the material concerned.

So, when posting material from other sources (like newspapers, magazines, images, photos, books, reports, and so on) on the internet, intranet and limited-access learning environments like Teams / LMS, it is important to ask for permission and/or pay a fee for using the material. The responsibility for arranging this rests with the person who is planning to use/post the material.

Does this arrangement also apply to copyrighted material from one of the online databases which are made available to students and lecturers of BUas via the library’s website?

Yes, if you want to copy an entire source from a database, for instance in pdf or via copy-paste, you should also act in accordance with the arrangements and procedures set up for this purpose by Breda University of Applied Sciences. See the topic Sharing materials on Teams / LMS.

There is, however, one exception. This involves insertion of a link to the place where the article or source can be found in the database, in which case the registration or permission requirements relating to copyright do not apply. That is why CIP advises you to use links to articles from databases and e-journals whenever you can. Nearly all articles from the online collection of the library are accessible to students and employees of Breda University of Applied Sciences, both within the institute and outside (at home, for example).

Is it permitted to copy source material from a database and present it within the internet pages of BUas, and not within the internet pages of the database concerned?

It is not permitted to present sources such as articles and full-text books within internet pages other than those of the database from which the source is taken. In other words, it is not permitted to post sources (for instance via pdf or copy-paste) on another site, in which the origin of the source is not evident.

Should you wish to offer an article or a book on a certain website, you will have to respect the layout of the original text, and you will have to report that you want to use the material, with a view to the copyright act (asking for permission from or paying a fee to the copyright holder/holders).

Is it permitted to send pdf files via e-mail without permission from the copyright holder / holders?

No, permission is required for forwarding pdf files, much the same as is the case with posting pdf files on the intranet or Teams / LMS. Under the copyright act, forwarding files is regarded as reproduction and republication of the material, which is the exclusive right of the copyright holder. CIP’s advice is therefore to exercise due care when sending documents via e-mail. You should try to establish, whenever possible, whether the copyright holder has given permission to do so.

 

Practical information