Update on coronavirus – BUas’ perspective

This update serves to keep you informed on the coronavirus and how BUas operates in this matter. Furthermore, it will give you answers to several frequently asked questions.

FAQs

Last updated: 12 October

Face masks and BUas facemask

With effect from 12 October 2020, BUas strongly advises to wear a face mask when you are ‘on the move’ in inside locations on campus. Health and safety is a number one priority for BUas, and following the national directions on this topic, we feel it is very important to take careful protection measures. Under all circumstances we should all keep following the 1.5-metre social distance guideline.

When you are ‘on the move’ it is sometimes difficult to keep a distance of 1.5 metres from each other. For your own health and the health of others, we therefore strongly advise you to wear a face mask when moving around our campus buildings. This includes corridors, atriums, restaurant areas and sanitary facilities. When you are sitting at your workstation, meeting table, in the classroom or in the restaurant, 1.5 metres away from others, you can take off your mask. In addition, we strongly advise you to wear a face mask in class or other educational situations where the social distance of 1.5 metres cannot be maintained, including e.g. project labs. In this way, you can contribute to the health and safety of fellow students and teaching staff, and in return the BUas community contributes to your health and safety. Act like a pro!

We will appeal to BUas guests and Innovation Square residents to follow these same guidelines.

To reach out to our students and staff, BUas is offering you a ‘BUas designer’ face mask. If you would like to have one, you can pick it up for free at the Service Desk in the Horizon Building (one per person).

Unfortunately, the BUas face masks are temporarily out of stock. Availability (one per person) is expected again from 21 October.

Corona in your student house? Quarantine and isolation?

What if you live in a student house and you or a housemate has or suspects to have Covid-19? BUas follows the general guidelines of the RIVM (National Institute for Public Health and the Environment) and GGD (Regional Health Services).

  • If a housemate is being tested: (a) The housemate with symptoms will go into isolation, awaiting the test result. If symptoms are fever or shortness of breath, then all housemates should go into quarantine. (b) Other housemates and close contacts will be extra alert to symptoms and be extra careful in social interaction. (c) If you have the symptoms, make a test appointment. Lines can be busy, you may need to try several times to get connected.
  • If a housemate has a positive test result: (a) The housemate will stay in isolation. (b) Other housemates and close contacts will go into home quarantine and have as little contact as possible. Please always keep a distance of at least 1.5 metres. (c) Arrange a designated corona toilet and shower. (d) If you do not develop relevant symptoms, do not go for a test.
  • Quarantine means staying at home for 10 days. You may sit outside in your garden or on your balcony, but do not go for your groceries yourself and do not receive guests, other than for medical assistance.
  • Isolation means staying in your room, for at least 7 days, from the first sick day onwards. Do not leave your room, have your food brought in, and do not receive guests, other than for medical assistance. If you do not have any more symptoms, you will stay in isolation for another 24 hours.

ESN supports international students who have to go into home quarantine with a Buddy programme. During your period of home quarantine, a local buddy can help you with practical issues such as (ordering) groceries and will check up on you on a regular basis. If you need help or have any questions related to this, please contact student organisation ESN via incoming@esn-breda.nl. 

In which case do I have to go into quarantine?

If you travel or have travelled into the Netherlands from countries with a red or orange status, as a student from your home country or as a staff member from your holiday location, BUas expects you to follow the strong formal advice of the Dutch government, and stay in self-quarantine for 10  days before coming to the BUas campus, after you have left that specific country. Please be aware that a  negative test result does not replace these quarantine requirements. This guideline applies any time  a country colour code changes into red or orange. Please check the websites of the Dutch government, RIVM and the Ministry of Foreign Affairs for the specific details.

We support students who have to go into home quarantine with a Buddy programme. During your period of home quarantine, a local buddy can help you with practical issues, such as (ordering) groceries and will check up on you on a regular basis. If you need any help or have any questions related to this, please contact student organisation ESN via incoming@esn-breda.nl

How does ventilation work in the BUas buildings?

The ventilation system does not recirculate air; only fresh air is used. The installations have been set to provide the maximum level of fresh air. You can open windows as much as you want, and we would advise you to do so.

2020/2021 outlook on education 

For new and existing students it is important to understand our basic point of view:

  • In principle, BUas education takes place on the campus in Breda.
  • Education will normally be a mixture of on-campus education and of digital education, more than in the recent past. However, education during an academic year will never be exclusively digital.
  • BUas has made major steps in digital education this year. Nevertheless, we feel we have a lot to learn and develop on our way to a thoroughly secured way of sustainable blended learning. Our learning curve is promising and in the coming months and years we are highly motivated to work with hybrid forms of education to an increasing extent. 
  • In the longer term, BUas may even be offering students the option of choosing either a hybrid programme or a digital-only variant for certain degree programmes. We will have to explore these possibilities at a later stage.

In the current and still continuing corona situation we are working with some additional guidelines:

  • At least until 1 November 2020, BUas will also offer digital variants of its existing educational programmes, in addition to the blended form (combination of digital and on-campus education). In practice, this will entail that a number of lectures will be streamed or recorded. Required assignments may be changed into alternative assignments, and other forms of customisation may take place, to enable continuation of education. This may differ per degree programme or group. BUas educational and ICT support is currently working on tooling and infrastructure of tools to facilitate this.
  • This additional digital support may be extended by BUas, due to government measures or other developments. Extensions until 1 February 2021 (end of first semester) and even until 1 August 2021 (end of second semester and academic year) may be applicable. Thinking and acting in scenarios with these time frames helps BUas staff and students to better anticipate and provide clarity in time.

What does this mean for current and new students wanting to study at BUas?

  • You should take into account, at least at some point in time during the upcoming academic year, that crucial activities will take place on campus for which there is no longer a (fully-fledged) digital alternative.
  • In this transition year 2020/2021 BUas will offer a relatively large portion of its education digitally, but if you as a student choose to only follow digital distance education, study delays cannot be prevented. In that case, compensation by means of lower tuition fees will not be applicable.
  • In the academic year 2020/2021, the BUas campus will have capacity limitations due to government measures. We now expect that about 25% of the capacity may be used. BUas will prioritise allowing first-year students relatively more often on-campus presence than older-year students, also depending on the degree programme attended. At all times, a clear integrated timetable will clarify what will take place on campus or digitally. This applies to both lectures and to assessment of education. If we have the opportunity to expand due to lighter measures, we will of course allow students on campus more often.
BUas practical perspective on start academic year 2020/2021 (effective 31 August 2020)

The new academic year starts on 31 August, with similar challenges as at the end of the current academic year. Together we will find a good balance between possibilities and restrictions, and make it work. Education will be organised as a mix of online learning and on-campus learning. For the time being we will have to deal with a maximum campus capacity of 1.884 people at the same time. This means that we will have to intelligently allocate the campus capacity to people and activities. We expect this way of working to last until at least 1 November 2020. In this period of time we will relatively prioritise campus access for first year students as opposed to other students.

For students

BUas has entered negotiations with the regional public transport companies and other educational institutes. The Safety Region (Veiligheidsregio) has strongly advised to organise (public) student transportation in shifts, to prevent high concentrations of people. For BUas students this means that their on-campus lessons will be planned in shifts: 

  • Monday through Thursday:
    Morning: Shift 1: 09.30 to 14.30 hrs.  Shift 2: 10:00 to 15:00 hrs.
    Afternoon: Shift 3: 15:00 to 19:00 hrs.  Shift 4: 15:30 to 19:30 hrs.
  • Friday:
    Shift 1: 09:30 to 16:30 hrs.  Shift 2: 10:00 to 17:00 hrs.

Within the allocated shift-timeframe you may also work in the Library, while keeping 1.5 metre social distance, as much as the available library working space allows this.

After the end of your shift, within half an hour after your last scheduled lesson, please leave the campus to make space for following shifts of students.

If you are in shift 3 or 4, after the end of your shift, some on-campus activity may be possible (events, as mentioned hereafter), or studying in the Library as mentioned.

General. Evenings. Events

If not travelling by public transport, we encourage students and staff to come by bicycle, but we do expect a slight increase of people coming by car. Of course we have a limited number of parking spaces. We will closely monitor the need for parking space and establish a park and walk from a nearby parking area if necessary.

In the evening (Monday through Thursday) we have allocated time for activities from 19:00 to 22:00 hrs. We will use these timeslots for graduation ceremonies, propaedeutic ceremonies and for several community activities such as BUas Clubs, BUas HUB, BEST training, Bress sports etc. Currently stock is taken of needs and requirements of the respective organisers. More information will be available at the beginning of the academic year. 

BUas campus and facilities opening hours (as of 19 July until Autumn-break)

Week 36 (31-8 to 4-9), or what we call ’0 week’ - Intro week on campus this year

  • All buildings will be open on Monday to Friday from 7:45 to 22:00 hrs
  • Servicedesk en Reception: are open on campus from 8:00 to 18:00 hrs
  • Library: is closed
  • Catering at Frontier is open, 
  • Catering at Horizon is closed
  • During this week the introduction events will take place on the campus, this limits the building capacity set by the safety region due to COVID-19. Only the limited number of staff members (numbers are set per academy / department) can work on campus.
  • There are no limitations on working hours for staff members.
  • Meeting rooms can be booked via regular channels: Outlook or Mapiq.
  • There are some classes / exams planned during this week via the timetables

Week 37 (7-9-2020) until the autumn break (16-10-2020)

  • All buildings will be open on Monday to Thursday from 7:45 to 22:00 hrs and Friday (07.45-18.00 hrs).
  • Servicedesk en Reception: are open on campus from 8:00 to 19:00 hrs
  • Library: is open during the day for students that have scheduled classes. Between 19:00 to 22:00 hrs students are allowed to study on campus in the library area only.  
  • Catering at Frontier is open until 20:00 hrs (when needed a catering outlet will be set-up at the innovation square during lunch) hot meals will be available.
  • Catering at Horizon is open until 19.00 hrs (when needed a pop-up catering outlet will be set-up in the small atrium) hot meals will be available
  • Catering at Ocean the sportsbar is open for grab&go catering from 11.30-13.30 hrs.
  • Meeting rooms can be booked via regular channels: Outlook or Mapiq.
  • During this week the students start on the campus. We still have the limits in the building capacity set by the safety region due to COVID-19. Only the limited number of staff members (numbers are set per academy / department) can work on campus. There are no limitations on working hours for staff members. Students are only allowed on campus when classes are scheduled. Students come and go in shifts, these are regulated via the timetables:

Monday through Thursday:
Morning: Shift 1: 09.30 to 14.30 hrs.  Shift 2: 10:00 to 15:00 hrs.
Afternoon: Shift 3: 15:00 to 19:00 hrs.  Shift 4: 15:30 to 19:30 hrs.
Friday:
Shift 1: 09:30 to 16:30 hrs.  Shift 2: 10:00 to 17:00 hrs.

Student wellbeing and study tips
Now that all BUas students are studying in locations all over the world – out of sheer necessity – we thought you could do with a few tips to get to grips with online studying. We want to kindly support you in staying motivated and concentrated when studying at home all week. Please check out these 10 tips:

Besides these practical tips, BUas offers you additional mental support. You may experience more pressure and stress during this difficult and rather isolated time frame. The Mirro online self-help modules can help you get through these hard and complicated times. The modules are intended to help you with mild psychological complaints. If you have serious psychological complaints, you are strongly advised to seek more (professional) help. The modules help you to become aware of your own mental health through a stepped-care approach, which helps you choose the most effective interventions. You will gradually learn more about yourself and your circumstances, and about your own role. How can you find your balance again? How do you set boundaries? How do you accept what you cannot change? Mirro is based on scientific insights and research. 

The mirro modules are available via the student portal, through the BEST training tile. For international students the modules anxiety, sleeping problems, work related stress and grief are available.

What about library services?

On-campus presence of students is managed by means of their respective group planning, with allocated time shifts. Within the allocated time frame you may also work in the Library as much as the available Library workspace allows this while keeping 1.5-metre social distance. 

Regular Library opening hours are: 

  • Library Services available: Monday to Thursday 08:00-19:00 hrs (self-service available 19:00-22:00 hrs) and Friday: 08:00-17:00 hrs (self-service available until 18:00 hrs)
  • Library study rooms are available from Monday to Thursday 08:00-22:00 hrs and on Friday from 08:00-18:00 hrs.

 For more information on the library, please check https://www.buas.nl/library/news-overview.

What is the general BUas perspective on the coronavirus?

To manage expectations and be clear about the BUas perspective, the Executive Board has decided that BUas will continue online education and online examination throughout the academic year 2020/2021. However, the possibility of ‘following education entirely online’ will expire on 1 November 2020. After that date, students may be obliged to follow (limited) parts of (practical) education on campus. This means that during this academic year, suitable online alternatives for these components will no longer always be available for students who cannot come or do not want to come to the BUas campus. We are supported in this decision by our vision on education and the fact that the vast majority of students, including international students, are ‘present’ in Breda. We will maintain the academic year planning as stated in the timetables, with regard to lecture weeks, examination periods and holidays.

Within this policy we will continue to offer as much as on-campus education as possible, with  approximately 20-25% of the campus capacity. If a total lockdown is imposed again by the government, BUas will comply immediately by going completely online with its education again. In the event of eased corona restrictions, to such an extent that online education is no longer needed, or hardly at all, we can respond to this at the start of the second semester. During a current semester, the mode of delivery of education cannot be changed. So, in the event of any easing of the restrictions after the start of the second semester, online education will be maintained until the end of the academic year.

For staff this still means working from home as much as possible, with the restricted possibilities per academy and service to spend some time on campus. 

For students this also means a prolongation of the previously communicated on-campus timetabling in shifts, with the possibility of events in the evening hours. Based on urgent advice of the Safety Region (Veiligheidsregio) public student transportation and campus access has to be organised in shifts, to prevent high concentrations of people. 

Monday through Thursday:

  • Morning: Shift 1: 09.30 to 14.30 hrs., Shift 2: 10:00 to 15:00 hrs.
  • Afternoon: Shift 3: 15:00 to 19:00 hrs.,Shift 4: 15:30 to 19:30 hrs.

Friday: Shift 1: 09:30 to 16:30 hrs., Shift 2: 10:00 to 17:00 hrs.

Within the allocated shifts, you may also work in the Library, as much as the available library working space allows this, while keeping 1.5 metres social distance. After the end of your shift, within 30 minutes after your last scheduled class/lecture, please leave the campus to make way for following shifts of students. If you are in shift 3 or 4, after the end of your shift, some on-campus activity such as events may be possible, or studying in the Library as mentioned.

Academy-specific information about coronavirus 

BUas academies may have specific information related to the coronavirus situation, in addition to the BUas corporate information. This academy-specific information for students (and staff) relates to, for instance, examination and testing and how to cope with placements or academy-specific events. Most academies inform students about these academy-specific topics by email or academy newsletter.
The Academy for Hotel & Facility and the Academy for Leisure & Events have an alternative information channel (currently being developed). If you are a student or staff member of one of these academies, use one of the the links below.

How about individual appointments with BUas Student Counsellors or BUas Student Psychologist, while BUas campus is closed?

Student wellbeing is very important to BUas. The BUas Student Psychologist and BUas Student Counsellors are  available, despite of the BUas campus being closed. They can be contacted via the regular channels. This means that appointments and conversations with Student Counsellors or the Student Psychologist will be done by telephone or online (MS Teams or Skype call). However, in the exceptional case under these circumstances, if the Study Counsellor or Student Psychologist chooses to plan a face-to-face meeting, this meeting may take place at the BUas Campus or another location, of course taking sufficient social distance. This may be applied as an accepted exception to the BUas main rules, and is fully supported by the Executive Board.

Our community. How do we stay in touch?

Please stay in touch with each other. BUas is facilitating several (online) events for community building. These events will be communicated via the BUas student portal and via the HUB website.

HUB is the BUas campus entertainment network, and a great new platform to stay connected in this extraordinary corona situation. It is managed and run by students of the Creative Business programme and aims to serve the entire BUas community. You are invited to participate in creating interesting and engaging content through the various media available (audio, visual, text). Check https://hub.buas.nl/.

The HUB runs 'The Isolation Show': every Wednesday from 12.00 to 14.00 hrs. Live music from the BUas HUB studio, with the option to call in, have a chat or make music requests. To listen to BUas radio, click here. To reach DJ Charlie, call +31 (0)76 533 23 23.
 

 

Placements, exchange and minors abroad (September 2020)

We strongly advise you to organise for a EU/EEA-country placement or exchange, if you wish to go abroad. A non-EU placement or exchange is not permitted if the country colour is ‘Orange’ or ‘Red’, unless you  return to your home country. If the non-EU country colour is ‘Yellow’, the Travel Risk Procedure is required. Be aware that planning a placement, exchange or minor even in the EU/EEA brings risks and uncertainty, as the situation is constantly changing and your stay may have to be cancelled at the last minute.

EU/EEA countries with country colour ‘Green’ or ‘Yellow’ are permitted. ‘Orange’ is sometimes  permitted (please check the decision scheme). Registration for a stay in an ‘Orange’ country should always be done in Osiris by the placement/exchange coordinator. 

If the country colour changes between the time of your preparations and the time of departure, the following applies: (a) If the change is caused by an increasing infection rate in the country of destination: you are not permitted to go. You will not be able to do your placement and will not receive any ECTS credits. (b) If the change is caused by incoming travel restrictions: you are permitted to go, but please take notice of the extra regulations mentioned below.
If the country colour changes while you are abroad: (a) If the change is caused by an increasing infection rate in the country of destination: you are strongly advised to return (b) If the change is caused by incoming travel restrictions: you are permitted to stay, but please take notice of the extra regulations mentioned below.

Extra regulations: If the country colour change is caused by incoming travel restrictions of the country you travel to, you are permitted to go/stay if: (a) You can start/continue your placement as planned. (b) You inform yourself of  local government restrictions. (c) You inform yourself of quarantine requirements and how to meet these. (d) You are aware that this may have financial and social implications. (e) You check whether your insurance covers this. (f) You check with scholarships@buas.nl what the consequences are for your Erasmus+ scholarship. (g) You involve the placement office, or exchange/minor coordinator.
 


  •  
Travelling for study trips

In the light of the latest trends and worldwide developments concerning the COVID-19 virus, and the policies of the Dutch government, BUas has determined the following policy on travelling for business and study trips as from September 2020:

  • Do not travel unless strictly necessary, and if you do, only with explicit permission of your academy director;
  • If you travel, please arrange booking of travel and accommodation in such a way that cancellation is possible, in the event that any changes (travel advice, local situation, etc.) require so; 
  • Travel advice of the Dutch Ministry of Foreign Affairs for the destination concerned should be coloured green or yellow. What’s more, there must be no existing travel ban for incoming mobility set by the receiving government.
I am abroad. In which circumstances do I have to return?

BUas’ policy principles: we follow The Ministry of Foreign Affairs and RIVM guidelines as much as possible. This is the BUas guideline since 18 March 2020: 

  • For all students still abroad, BUas requires you to return to your home base, either in the Netherlands or your home country. Return while you still can, because authorities, embassies and flight companies are now organizing repatriation on a larger scale. Make use of those opportunities while you still can. We expect that if such opportunities are created, they may only be offered for a short period of time.
  • You are required to return, unless (within BUas guidelines): (a) The embassy advises it is safer to stay, or (b) Travelling is not possible or has health risks.
  • If you are a Dutch student, make sure you are registered at the Dutch embassy. You can do this online at informatieservice.nederlandwereldwijd.nl. Keep in touch with the Dutch embassy pro-actively, in order to receive adequate support in travelling back safely to the Netherlands.
  • If you are a non-Dutch student, make sure you are registered with the embassy of your own country. Keep in touch with your embassy pro-actively, in order to receive adequate support in travelling back safely to your home base, either being your home country or the Netherlands. If you have a valid residence permit for Europe, you are still allowed to return to the Netherlands.
  • If it is impossible for you to return, bear in mind that you may have to count on a prolonged length of stay, as we can not predict how long travel restrictions will continue. Decide wisely and always make sure you can be as safe and healthy as possible, also for a longer period of time.
  • In all cases, please stay in touch with your placement office or study supervisor.
Are you stuck abroad and do you want to return to the Netherlands or your home country?

For all students and staff with Dutch nationality, and students with a residence permit for the Netherlands and an enrolment with a Dutch higher education institute, the Ministry of Foreign Affairs advises the following: 

  • Contact airlines (or travel agencies) flying to the Netherlands or Europe.  
  • Make use of the flight possibilities that are still available or still to come.  
  • If you are unable to leave at short notice: register with the platform https://bijzonderebijstandbuitenland.nl. The travel industry, insurers and airline companies have joined forces in this platform to take responsibility to support repatriation of travellers abroad, who are destined for the Netherlands. For the return journey, a personal contribution will be invoiced afterwards. This will be € 300 per person within Europe and € 900 per person outside Europe. Travellers must agree to this during the registration process. Telephone number: +31 247 247 247. 
  • If you are unable to leave at short notice, make sure that your safety during the rest of your stay is guaranteed. Should you run into any problems in this respect, please contact the embassy via the contact centre of Foreign Affairs at +31 247 247 247 (available 24/7). You can also call this number if you have any other questions to ask the embassy.  

Do you have non-Dutch nationality and want to return to your home country?

  • Contact an airline that flies to your country.  
  • Make use of the flight possibilities that are still available or still to come.  
  • Contact the embassy of your home country.  
How to avoid study delay because of placement issues?

Together we will do our utmost to avoid study delay because of changes in placement due to the coronavirus. Postponing your work placement is something we want to avoid, since the industry will probably have coronavirus-related issues for a long time. Try to find solutions for your current work placement together with your BUas placement coordinator. 

And for new placements BUas will look with you for alternative possibilities if necessary. We will need to be flexible. From a BUas perspective, international placements - in these circumstances -  are not a must. We continue the regular BUas approach and goals for work placements in order to enable achieving your competencies. BUas flexibility means, among others things, that having finalised more than 50% of the practical work is regarded as an ‘OK’. This could also be home-based online work. The rest can be done with alternative assignments.  

Suggestions and instructions for alternative assignments are already available per academy. This means that instead of a regular period of 24 weeks, 12 weeks may be enough. Special arrangements may be applicable for special target groups (e.g. MBO students). Flipping semesters may be a solution, all depending on available options per degree programme and curriculum. Research options, including projects outside specific companies, but in close connection with the industry, may also be a potential alternative.

What if you visited one of the corona-infected regions abroad? 

Students and staff who visited one of the areas where the coronavirus exists and who start showing any symptoms of the virus such as coughing, shortness of breath, fever and/or lung problems must  stay at home and contact their general practitioner (huisarts) promptly.  

Why will the NSE (national student survey) not be conducted this academic year?

Why will the NSE (national student survey) not be conducted this academic year?

All efforts of BUas and other universities of applied sciences are currently aimed at ensuring that  education can continue as well as possible. That is why it was decided not to conduct the NSE (national student survey) this year, as this would require huge efforts on the part of the universities. This decision was made by the Ministry of Education (OC&W) and the Dutch Association of Universities of Applied Sciences (Vereniging Hogescholen).

 

Online invigilation: why and how? 

In this coronavirus impacted situation, only partly being able to take exams at the BUas campus, online proctoring is the ideal way to still perform examinations and prevent study delays. The online proctoring system BUas applies, will take over the invigilation tasks in a respectful and data-safe manner. The system will be recording you during the exam, using the webcam and the microphone. It registers all actions on your computer, including potential actions which are not allowed during the exam. 

The reviewing of the exam and all the actions will mainly not be done during the exam, but afterwards. The ProctorExam system generates a report for each candidate, which enables BUas to investigate whether fraud was committed during the exam. 

BUas respects the privacy of students. BUas has legally assessed the privacy aspects of applying ProctorExam, and this is the best possible and acceptable way to perform online proctoring, taking applicable privacy regulations (GDPR/AVG) into account.

For more specific information about BUas proctoring, privacy and our guiding principles for examinations and online proctoring, please read this bulletin.

Since we are mainly providing online education, with limited access to the campus, online invigilation will be continued throughout the academic year 2020/2021. The current considerations for online education also apply to invigilation, but with a few points to note. New agreements are coordinated with the participation council and with the boards of examiners. Based on the evaluation of the past academic year, new examination regulations will be determined and made available by 1 November 2020, in which all types of BUas testing and examination will be described. In close collaboration with the BUas Digital Assessment team, the boards of examiners, the ExamCentre and SURF we will continue to monitor the developments around (online) invigilation and adapt or adjust the regulations and procedures if required or desired. The boards of examiners have a mandate to make exceptions in specific cases involving - for instance - invigilation and relocation of specific examinations to the campus, in coordination with the ExamCentre. 

Online proctoring : how is the privacy of students guaranteed?

The proctoring platform which BUas selected after this careful consideration, ProctorExam, supports all our requirements:

  • It enables online invigilation, in a respectful and data-safe way. During the corona crisis, when you choose to take a digital exam, we base the processing of your data on the legitimate interests of BUas to offer the possibility to take exams in an alternative way.  The purpose of processing your personal data is to help you take exams in an alternative way, and to help you stay on track with as little delay as possible. BUas wants to prevent study delay for its students as much as possible.
  • The system will be recording students during the exam, using the webcam and the microphone.  A student’s behaviour will be processed, as well as the use of websites other than those allowed during the exam, to see if these have been used illegitimately.
  • To establish the student’s identity in advance, he/she will have to identify him/herself by showing the ID card, take a picture of him/herself and submit these. When showing the ID, the invigilator only needs to see the full name and photo and he/she must be able to establish whether it is a legal document. Students are therefore strongly advised to cover their social security number, place of issue, nationality and document number. They will also be requested to show the materials they are allowed to use during the exam.
  • A 'room scan', and the use of a second camera, e.g. of a smartphone, are not applicable. A student will not have to show the room. He/she is advised to provide a neutral environment and put special or personal items out of sight.
  • The recording of the exam will be analysed by an external proctor of ProctorExam. The use of an algorithm or ‘machine learning’ is not applicable. Only ‘real people’ carry out the proctoring and they have been trained to analyse the recordings at a speed of 6 times the normal play mode. Within 48 hours after students have ended their exams, the recording will be proctored and sent to BUas. A report will be sent to BUas with a colour code. ‘Green’ means: no irregularities; ‘orange’ means: there are some irregularities that possibly need closer examination; ‘red’ means: the invigilator has seen behaviour that needs to be reviewed. Recordings with code ‘green’ are deleted from the server (based in Europe) immediately. Code ‘orange’ recordings will be reviewed by BUas as soon as possible, to decide if the deviant behaviour gives reason for further investigation. Code ‘red’ recordings will also be reviewed in order to make sure if code red was indeed applicable. ‘Orange’ and ‘red’ recordings will be deleted if BUas decides that there has been no fraud. Recordings where no fraud has been established are deleted within a maximum of 2 business days after they are received and analysed. The photo a student made to identify him/herself at the beginning of the exam will be deleted simultaneously with the recording of the exam.
  • If fraud has been committed, those recordings will be saved by BUas, only for as long as necessary, e.g. to serve as evidence in the case of an appeal.
  • BUas has made privacy agreements with ProctorExam in a processing agreement that is based on the GDPR. Therefore, ProctorExam is only allowed to process the data based on that agreement. The recordings and other personal data are processed confidentially. Sharing these recordings or any other personal data with third parties without the written consent of BUas is strictly prohibited. The same strict privacy and confidentiality rules apply to all ProctorExam employees and sub-processors. The external proctors can be compared to the normal on-campus proctors (invigilators) during an on-campus exam. Both BUas and Proctor Exam (and its sub-processors) have implemented technical and organisational data security in their systems to ensure that the processing of your data is being carried out safely.
  • Only BUas can decide if fraud has been committed and these decisions are always made by the board of examiners, not by a computer system or ProctorExam. So, no automated decision making is applicable. The TER is, as always, applicable.
  • After submitting the test, and having performed the required ProctorExam actions, the student can shut down the web browser. After that moment nothing will be registered anymore.
  • Student data, recorded by ProctorExam, will be exclusively available to the appointed ProctorExam and BUas invigilators, and will be saved according to the period mentioned above, by ProctorExam and BUas.
  • The BUas legal officer has assessed the privacy perspective of applying ProctorExam, and concluded that the use of ProctorExam is the best possible and acceptable way to perform online proctoring, taking applicable privacy regulations (GDPR/AVG) into account.
  • The general privacy regulations of BUas are, as always, applicable. In this document more in-depth information can be found on the rights regarding privacy matters, and how to file a complaint if needed.
How can you work online? 

BUas students and staff have access to Microsoft Teams, which facilitates online teamwork. Meetings that cannot take place at the campus, due to staff working from home, can also be held online by means of this tool.

Does BUas offer e-learning and digital testing possibilities?

BUas has rapidly made the transition from on-campus education to distance education. The vast majority of scheduled classes are being taught online. Academies and their students have succesfully been performing online examinations. We are very happy that we have been able to facilitate many exams in the first weeks of May, which is a major contributory factor in avoiding unnecessary study delays as much as possible.

BUas academies may have specific information related to the coronavirus situation in addition to BUas corporate information. This academy-specific information for students (and staff) relates to  testing and examination and how to cope with work placements or academy-specific events. Most academies inform students about these academy-specific topics by email or academy newsletter.

AHF and ALE have an alternative information channel. If you are a student or staff member of either academy, use one of the links below.

Specific timetable and class information for students will continue to be available via the BUas (StuComm) student app and via MS Outlook for lecturers. The timetables will cover the time frame until the end of this academic year. Please note that the academic year will end on 17 July and that your presence may be required for educational activities until that date. Check the current BUas holiday planning here https://www.buas.nl/en/year-schedule

Will the start of the study year be at the Campus or will it be online? 

For new and existing students it is important to understand our basic point of view:

  • In principle, BUas education takes place on the campus in Breda.
  • Education will normally be a mixture of on-campus education and of digital education, more than in the recent past. However, education during an academic year will never be exclusively digital.
  • BUas has made major steps in digital education this year. Nevertheless, we feel we have a lot to learn and develop on our way to a thoroughly secured way of sustainable blended learning. Our learning curve is promising and the coming months and years we are highly motivated to increasingly work with hybrid forms of education. 
  • Longer term, BUas may even be offering students the option to choose for either a hybrid programme or a digital-only variant for certain degree programmes. We will have to explore these possibilities at a later stage.

In the current and still continuing corona situation we work with some additional guidelines:

  • At least until 1 November 2020, BUas will also offer a digital version of the existing education, in addition to the mix which includes on-campus education. In practice, this will mean that a number of lectures will be streamed or will be recorded. Required assignments may be changed into alternative assignments, and other customisations may take place, to enable continuation of education. This may differ per degree programme or group. BUas educational and ICT-support is currently working on tooling and infrastructure of tools to facilitate this.
  • This additional digital support may be extended by BUas, due to government measures or other developments. Extensions until 1 February 2021 (end of first semester) and  even until 1 August 2021 (end of second semester and academic year) may be applicable. Thinking in scenarios with these timeframes helps BUas staff and students to anticipate better and provide clarity in time.

What does this mean for current and new students wanting to study at BUas?

  • You should take into account that, at least at some point in time during the upcoming academic year, that crucial activities will take place on-campus for which there is no longer a (fully-fledged) digital alternative.
  • In this transition year 2020/2021 BUas will offer a relatively large component of digital education, but if you as a student opt to only follow digital distance education, study delay cannot not be prevented. In that case, compensation by means of lower tuition fees is not applicable.
  • In the academic year 2020/2021, the BUas campus will have capacity limitations due to government measures. We now expect that about 25% of the capacity may be used. BUas will prioritise enabling first-year students relatively more often on-campus than older-year students, also depending on the followed degree programme. At all times, a clear integral timetable will clarify what will take place on-campus or digitally. This applies to both lectures as to assessment of education. If we have the opportunity to expand due to lightened measures, we will of course allow students on-campus more often.

All of this will not happen automatically, as we depend on the options we are being allowed from government perspective. At the same time we feel it is crucial that we keep taking our responsibility for the health and security of our students, staff and guests. Moreover, our challenge is to organize everything in an appropriate and feasible way, for students, teaching staff as well as for supporting staff. We ask for and count on your understanding for these challenges.

So, now I definitely need to go look for a place to live?

Yes, but we understand this is a difficult decision and we hope we can help you by answering some frequently asked questions below. 

Unfortunately, Breda University of Applied Sciences has no campus or student rooms of its own and, therefore, it will be your own responsibility to find accommodation in Breda. Luckily we have some good contacts and we are able to offer you rooms via Studentroomsbreda.com and via Alvast. Both are on a first-come, first-served basis. Other options to find a place to live in Breda can be found in the housing manual

Option 1: Alwel and WonenBreburg 
Under an arrangement that we have with housing corporations Singelveste, Alwel and WonenBreburg,  approximately 65 rooms for degree seeking students and 35 rooms for exchange students will be available. Non-EU students will first receive in invitation with login-details. Two days after, all other students will receive login details to register on studentroomsbreda.com. The rooms offered via this site are furnished and have fixed contract dates. These contract dates cannot be changed and the contract will end after the period of your stay, which is one semester or one year. Extension will not be possible. Once you have been accepted for a study programme at Breda University of Applied Sciences, you will be provided with personal login details around the end of June for the website of Student Rooms. 
Please note that the number of students looking for a room exceeds the number of rooms available and the rooms will be allocated on a first-come, first-served basis. Check out the FAQs of Student Rooms Breda.

Option 2: Alvast 
Are you a student of Breda University of Applied Sciences (BUas) and looking for temporary furnished student accommodation as from August 2020? ALVAST is looking for students who want to live in the complex at Oude Vest 4 in Breda, the former Post Office, as from August 2020. This complex is situated in the city centre of Breda at only a 6-minute bike ride from BUas.

It concerns dependent, furnished housing. You are going to live here on the basis of a temporary rental contract via ALVAST. Rental prices range from €310 to €768 including gas/water/lighting and service charges (among other things, internet and waste disposal services). The rooms/flats vary from 12 to 83 square meters, and are all furnished. You will share the kitchen, toilets and showers with your flat mates.

If you are interested in the rooms of Alvast, please send an e-mail to accommodation@buas.nl with the following information: student number, first name, last name and your e-mail address. We will send your information to Alvast and they will get in touch with you. 

When should I start looking of a room? 
It is recommended to start your search early for the best chance of finding accommodation that fits your needs. Nowadays most students find student housing through Facebook / housing corporations / Click for Rooms or commercial companies.

What are the rental prices in Breda? 
Rental prices for a student room in Breda vary from €350 to €550 per calendar month. 

Already booked a student room, but not able come?
Through Alwel and Wonenbreburg you will be able to get a refund (minus administration costs). For the other companies/private landlords, the possibility of a refund will depend on their regulations. Please make sure to ask them about this before you book a room. 

Will there be an introduction event? And what will this be like? 

We think the start of your student days is very important, and an introduction event is part and parcel of this. That is why we are busy preparing an adapted introduction programme. This will partly take place online and partly physically, in smaller groups.

Every academy of BUas has been assigned one day in the week from Monday 31 August to Friday 4 September during which it can welcome first-year students to the campus. Besides, there will be some online activities, which are different for every academy. So check the website of the introduction week of your academy for more information and sign up. We advise you to do it; it's nice to get a taste of the programme you're going to start the week after. Participation is totally FREE, so join!

I feel insecure about planning my study abroad. In what way can BUas support me?

We fully understand that you may feel insecure about planning to study abroad. Times are insecure and nobody can exactly predict when safe air travel will be available again. If you would like to choose to study at BUas, we can and will support you anyhow. Since March 2020, BUas has rapidly and successfully made the transition from on-campus education to online learning, forced by the corona crisis. If you cannot be available on-campus during the first period of the new academic year due to continuing corona issues, BUas will offer international applicants online education. Of course we prefer to welcome you to our inspiring and pleasant BUas campus from the start, but that may be impossible at that very moment. So please do not hesitate to apply because of the corona crisis. We will support your e-learning start for the BUas degree programme of your choice, and will welcome you in the flesh at a later stage. 

How can I familiarise myself at the moment? Does BUas offer any online study orientation activities?

In this extraordinary situation, BUas is looking into online replacement of the planned orientation activities such as orientation days (kennismakingsdagen) and join-a-student days (meeloopdagen). Check the BUas website for more information and new events.

I am a Dutch prospective student and I would like to take part in a matching day. Do these still take place on the campus?

BUas only offers an online assessment at the moment. You’ll be sent an invitation for this assessment after your registration with Studielink. The results of this assessment will be sent to you as a student, and to the degree programme of your choice. At this point, the study choice check has been completed. The degree programme staff will take the initiative to contact you to provide additional information, if necessary, or to answer questions.

By what date do I have to apply?

For EU- applicants and Dutch applicants it is still possible to apply for most of our bachelor programmes till 1 September.  If you apply via Studielink after 1 June, Breda University of Applied Sciences will decide whether or not you will be admitted to the programme.
Take care: this means that you have fully completed the application procedure before 1 September. Please check out the application procedure of the programme of your choice.

Application is no longer possible

  • For non-EU applicants
  • for the degree programmes Creative Media and Game Technologies, Creative Business and Hotel Management
I am an international applicant and have been conditionally admitted. What if I cannot submit my final diploma or English test documents before the deadline?

English language tests

In several countries, exams and English language tests are being postponed because of the coronavirus. In these extraordinary circumstances, we will do our utmost to find solutions to enable applicants to start their bachelor’s or  master’s programme at BUas after all. 

Diplomas

We are aware that applicants are concerned about not being able to deliver the requested documents in time. The problem is well known and the government organisations concerned, such as in the Netherlands, are currently discussing possible solutions. BUas will continue to monitor the situation, and  expects solutions to be found, depending on the country and education system in question. As an example, the Dutch government has decided to cancel the Dutch state exams and that diplomas will be awarded based on school exams. The International Baccalaureate Organization (IB) decided to award their diplomas based on the students’ coursework and the established assessment expertise already bult into the programmes. We expect other countries to take similar decisions, aligning with their specific education system. If needed, we will evaluate your individual situation in due time. For now, we will wait for further developments.

English test results

English tests have been postponed in some countries due to public health concerns. Please note that BUas  will monitor this situation. We know that IELTS and Cambridge are putting detailed plans in place to ensure that test takers are able to take their test as soon as possible, once the official restrictions are removed. Besides the ‘normal’ English test on location, there are two online alternatives which we accept: 

  • TOEFL iBT® Special Home Edition. This online TOEFL test is available at the locations where TOEFL iBT testing is normally available, with the exception of Iran and mainland China. Check out if this applies to you. Note that we require minimally an overall band score of 80 and a subscore for speaking of 20. 
  • TOEFL ITP Plus for applicants from China only. More information can be found via this link. Note that we require minimally an overall band score of 550 and that the speaking component (video speaking interview through Vericant) will be assessed and scored by BUas English language teachers.

For now, we will wait for further developments. However, please contact us by the time you know for certain that registration for an English test will not be possible one month before our deadline (1 September EU, 1 July non-EU). 

For EU and non-EU applicants

Under normal circumstances our deadline for submitting diploma documents and English test results is 1 September for our EU applicants and 1 July for our non-EU applicants. The deadline for non-EU applicants to provide us with diploma documents and English test results is postponed to 15 July. We may decide to deviate from these deadlines based on future developments and on an individual basis. For now, we will wait for the developments in the coming months and we will inform you if anything changes. Do not worry and know that you are always welcome to contact us. We will hopefully see each other in September!

How is BUas preparing for a safe academic year?

Your safety is our priority!

BUas acts in accordance with the directives of the RIVM (National Institute for Public Health and the Environment) and the GGD (Local Healthcare Organisation). We are closely following the developments concerning the corona virus and will provide any relevant updates. We have taken many precautions and prevention measures, such as extra cleaning, paper towels and hand sanitizer, to take care of the health and safety of students, staff and guests.

In anticipation of a new societal and working modus, BUas is preparing the next academic year, taking into account that we will have to implement working and studying based on a 1,5 meter social distance modus. These new policies will also include alternative scenarios for the introduction events for new students.

For mental support, BUas offers students Mirro online self-help modules. 

What are the corona measures in the Netherlands?

The Netherlands’ approach is essentially to control the virus as much as possible in order to protect vulnerable groups. The basic measures are: stay at home as much as possible, work from home if you can and keep 1,5 metres away from others.

Step by step more freedom is allowed, while keeping the coronavirus under control. For more information, please see the website of the Dutch government

Plans are being drawn up for reopening institutions for higher professional education and universities more fully in the future. However, in any case you can start your studies online.
 

What if I need health care due to the coronavirus? AON Student Insurance

For all questions about health care insurance, please read the flyer of the Zorgverzekeringslijn.

If you have any questions after reading this information, please contact Zorgverzekeringslijn by chat (www.zvl.tips) or email (info@zorgverzekeringslijn.nl).  They can also be reached at 0800 64 64 644, and from abroad please call +31 88 900 6960.

If you have an AON Student Insurance and have any questions, you can always contact them via info@aonstudentinsurance.com or give them a call at +31 (0)10 44 88 260.
When you have returned to your home country, please note that your AON insurance covers your stay until 31 August 2020. However, specific conditions apply to extending your insurance coverage: 

  • The student needs to remain enrolled at his/her educational institute;
  • The student needs to demonstrate he/she attends online education (study progress);
  • Extension of insurance only provides for covering (medical) costs in the event of an emergency (matters than cannot be postponed);
  • Coverage will be extended until 31 August 2020 at the latest. If insurance expires at an earlier date than 31 August 2020, extension of coverage will apply until expiry date of the insurance; 
  • Medical costs will be compensated max twice the Dutch basic care rate (Nederlands Basiszorgtarief).
What if I run into financial problems?

Duo student loan

As a student, you may run into immediate financial problems, caused by the corona crisis, for example because your part-time job ended (temporarily). Dienst Uitvoerend Onderwijs (DUO, the Dutch Education Executive Agency) offers to temporarily increase your student loan amount. This can even be arranged retroactively, back to the beginning of this academic year. Moreover, students may still apply for tuition fee loans. If this applies to you, please contact DUO. If these options are still insufficient, students may contact DUO about the possibilities. DUO strives for maximum leniency towards students who are facing financial setbacks due to the corona measures. More information.

Payment of tuition fees

Students still need to pay tuition fees because this is legally required for enrolling at Breda University of Applied Sciences. In March, no accounts will be blocked, neither will administration fees be charged due to late payments. If you have problems paying your tuition fees because you have lost income due to the consequences of the corona crisis, you can contact BUas via finance@buas.nl.

Room rent

The Government has announced that tenants who have lost their income due to the coronavirus and as a result, are unable to pay the rent cannot be evicted from their homes temporarily. More information.

Job on the side

Employers have been able to request the new temporary Emergency Measure for the Preservation of Jobs (NOW). The NOW is intended to compensate employers who are faced with loss of turnover. As a result of this measure, they can continue to pay the salary of staff on a permanent contract or a flexi contract. Ask your employer whether you will be eligible for this arrangement.

Financial issues?

If you are in immediate financial straits and are unable to work it out with the above-mentioned solutions, please send an email to corona@buas.nl, so we know about your situation, and perhaps we could find a solution together. 

What about my Erasmus+ scholarship when exchange/placement is interrupted or prematurely ended?

The European Commission has decided to be lenient and introduced a so-called Force Majeure procedure. If you are awarded an Erasmus+ scholarship via BUas Student Office, you will receive information about this procedure via your BUas email address. Please check if this Force Majeure applies to your situation. Stay alert for further updates through the BUas LMS: ‘Info sources/ general BUAS information/ Student Office/ Scholarships’. Exchange students of BUas partner institutions are advised to contact the scholarship coordinator of their home institution.

 

 

Additional corona measures in the Netherlands (national and RIVM perspective)

On 24 June the Dutch government communicated that several restrictions will be reduced or lifted starting from 1 July. The main guideline is keeping the 1.5 metre social distance, both inside and outside. Inside, a maximum of 100 people may gather. Higher numbers are only possible with reservations and a health checks. Outside, a maximum of 250 people may gather, and beyond that number only using reservations, with assigned seats. In public transport (train, bus, taxi) wearing a facemask is compulsory. 

Not new, but still effective, is the guideline that as of 15 June higher education is allowed to offer education in school buildings, all while taking the 1.5-metre social distancing restrictions into account. The official guideline remains that people should work from home and travel outside of rush hour as much as possible. Students are allowed to travel but are requested to do so within certain timeslots.

As of 15 June holidays in and travelling to many popular European countries will be allowed, but only to countries having a ‘green’ or ‘yellow’ status. Holidays to other countries in Europe and holiday trips outside of Europe will not be allowed, unless strictly necessary. Please check the websites of the Dutch government, RIVM and the Ministry of Foreign Affairs for the specific details.

What to do in case of COVID-19 symptoms or COVID-19 diagnose?

Please follow this protocol if you have COVID-19 symptoms, or have been diagnosed with COVID-19, or if you have a housemate, direct family member or close contact diagnosed with COVID-19.

What preventative measures can you take yourself?

The RIVM and GGD also advise you to take your own preventative measures:

  • Wash your hands thoroughly with soap and water on a regular basis, at least for 20 seconds
  • Cough and sneeze in your elbow, not in your hand
  • Use paper tissues and throw them away immediately
  • Do not shake hands
What preventative measures has BUas taken?

Apart from following the RIVM and GGD guidelines, BUas is providing extra prevention support on the  campus:

  • Extra cleaning, of door handles and stair railings for example, as a part of the daily cleaning schedule. 
  • Paper towels, available in places where the Dyson hand dryers and towel dispensers are.
  • Extra supplies of hand sanitizer. 
  • Disinfectant wipes for desks, available and distributed in regular office spaces, and on  request via Service Desk).
  • Routing in the campus buildings has been indicated by signage, stickers and waiting lines.
  • Cleaning is intensified and  cleaning materials are available at all workplaces and in classrooms. 
  • The ventilation system does not recirculate air; only fresh air is used. The installations have been set to provide the maximum level of fresh air. You can open windows as much as you want, and we would advise you to do so.

If you have any questions or complaints about preventive products, please contact the Service Desk.

What if you visited one of the corona-infected regions abroad?

Students and staff who visited one of the areas where the coronavirus exists and who start showing any symptoms of the virus such as coughing, shortness of breath, fever and/or lung problems must  stay at home and contact their general practitioner (huisarts) promptly.  

I don’t have a general practitioner (GP); can you help me?

We are in good contact with the general practitioner at the Mgr. Leijtenstraat. Please send an e-mail to studentoffice@buas.nl and ask for the GP’s online flyer.

However, if you suspect you have the coronavirus, please contact the GP's office by telephone at the following number 0031765216733 and inform them you are a student of BUas.

My partner is infected; what do I do?

According to the RIVM guidelines you (being a housemate of a patient with novel coronavirus) are asked to limit physical contact with others (social distancing) as you may have become infected with the coronavirus. This means that you are not allowed to go to work or school. However, you may be able to work from home. You are allowed to go outside to do some shopping, for example, but have to make sure that you stay at a distance from others and do not make physical contact. 

Where can I find more information of the RIVM, Foreign Affairs, Noord-Brabant and BUas?

Do you have any specific questions about the corona virus? Please contact the RIVM via the designated telephone number 0800-1351 (available every day from 08.00- to 20:.00h hrs), or check the RIVM (Dutch) or the  RIVM​ (English) website.

For more information and guidance on international travelling, check the website of the Ministry of Foreign Affairs (information is in Dutch): https://www.nederlandwereldwijd.nl/actueel/nieuws/2020/02/27/reisadviezen-voor-landen-of-gebieden-waar-het-coronavirus-is-gevonden

For more information, specifically about the situation for Noord-Brabant, please check the FAQs of the Dutch government (information is in Dutch):  https://www.rijksoverheid.nl/onderwerpen/coronavirus-covid-19/veelgestelde-vragen-over-de-situatie-in-noord-brabant

If you have any additional questions, you can reach BUas (Corona ServiceDesk) by mail at corona@buas.nl or by phone at +31 76 533 2275 (available from  08.00- to 18.00 hrs).

What are the specific RIVM directives for Noord-Brabant?

Thursday evening 12 March, the RIVM (National Institute for Public Health and the Environment) and the government indicated that measures for the whole of The Netherlands also account for Noord-Brabant. Check the specific government website, in case new specific guidelines are issued for Noord-Brabant. 

The advice to employers is to support working from home as much as possible, at least until 31 March. 

BUas facilitates staff to work from home if that is reasonably possible. Employees are to coordinate this with their supervisor. If you suffer from sneezing, light forms of coughing, a soar throat or fever above 38 degrees, you should stay at home and not come to work. Limit your social contacts.

These guidelines will apply until further notice.